AI is built into the new version of the project management system Easy Project 14

In September 2024, the developer Easy System announced the release of the new version 14 of the popular project management systems Easy Project and Easy Redmine.

The impressive novelty in this version is the incorporation of a powerful artificial intelligence system Easy AI. It supports users in their routine tasks, greatly improves user efficiency as well as general project management.

For the convenient operation of users, Easy AI communicates with the user through 6 AI assistants. Each assistant solves problems and provides answers in his own area.

Working with the built-in Easy AI is easy, intuitive. It greatly facilitates users to:

• Easily find an adequate structured response to emerging issues and cases with Service AI featuring HelpDesk Assistant.
• Summarize the information from different sources, to easily write texts, to get adequate answers immediately with Personal AI. This is done through the three assistants: Knowledge Assistant, Write Assistant, and AI Task Summary.
• Automatic creation of the project schedule and related tasks based on the concluded contract, to immediately obtain the overall status of the projects. This is done through AI Project Planner and AI Project Status.

Here is a more detailed description of the functions of individual AI assistants:

Knowledge Assistant

• It serves to quickly find important information.
• This assistant quickly extracts accurate answers from the organization's data sources, eliminating time-consuming manual searches.
• Using the assistant as a shared source of information leads to adequate, consistent, well-structured answers to all questions asked.
• Enables the creation of optimal work processes by receiving help in real time, finding adequate answers and making the right informed decisions.

Write Assistant

• It helps users quickly process and analyze meeting notes and generate project next steps. So project team members can easily and quickly analyze information and focus on execution.
• Rewrites texts with the desired tone, length and level of detail.
• Can create texts suitable for different audiences, for example, more popular texts without in-depth scientific and technical terms for a non-technical audience.
• Translates texts easily into different languages, including Bulgarian, English, German, Spanish, French, and more.

AI Task Summary Assistant

• Creates a structured task summary.
• Summarizes task highlights, comments, and meeting notes.
• It helps the user quickly get to the point and get answers from related data sources, reducing extensive searches.

HelpDesk Assistant

• Prepares responses for help desk operators by generating responses using Easy AI's language model and historical data from the knowledge base.
• Saves time by quickly generating accurate, contextually relevant answers.
• Minimizes the possibility of human error, always gives consistent and reliable answers.

AI project planning with AI Project Planner and AI Project Status

• AI Project Planner accelerates project initiation by extracting relevant information to create action items directly from the contract.
• Reduce project risks through built-in risk identification.
• They reduce the time for manual project setup, freeing up time for strategic planning.
• Stakeholders get an overview from a curated dashboard.
• Transform dashboard, WBS and Gantt information with one click.

The release of the 6 assistants uses the most modern technologies of the leading developers of AI technologies - OpenAI, Meta, Meta's LLaMA.

Protection of information

Particular attention is paid to the complex protection of information through various methods.

Easy AI is a powerful tool that offers the flexibility to choose between the industry-leading closed-source OpenAI LLM or the fully proprietary open-source AI LLM. Private Open Source AI LLM allows the client to create a highly reliable system that is guaranteed to be protected against unauthorized external access to any information asset.

There are different options for installing the Easy Project / Easy Redmine project management system – in a private cloud provided by Easy System or on the customer's own server in their own secure network.

Traffic between individual workstations and the central system is securely encrypted.

The Easy Project / Easy Redmine project management system is fully compliant with GDPR standards and European privacy legislation.

Conclusion: it can be said that the new version of Easy Project 14 has impressive AI capabilities that speed up project management and technical support, and also improve their quality.

Video showing the capabilities of AI, which is built into the new version of the project management system Easy Project 14.

The capabilities of the built-in 6 AI assistants and their interaction with the user are illustrated.